How To Secure, Share And Track Your PDF Documents

3 Risky Reasons Why Email Attachments Are Bad

Loss of Control: Once sent, PDFs can be freely downloaded or shared. A leaked contract could reach competitors, with 82% of breaches tied to human error via email.

Security Gaps: Only 54% of organizations encrypt emails end-to-end, leaving PDFs vulnerable. Post-GDPR, email breaches rose 46%, with attachments a top target for spear-phishing.

Delivery Risks: Antivirus flags bulky files, and 30% of remote workers misdirect emails, amplifying risks as hybrid work grows. HelpRange counters these with secure, trackable links.

How to Add a Password with Adobe Acrobat DC

Open your PDF in Acrobat DC.
Go to ‘File’ > ‘Protect Using Password.’
Set viewing or editing restrictions.
Enter a password and click ‘Apply.’
Limitation: 93% of users reuse passwords, and sharing via email weakens security—passwords alone aren’t enough.

How to Add a Password Using Preview on a Mac

Open the PDF in Preview.
Go to ‘File’ > ‘Export.’
Check ‘Encrypt,’ set a password, and ‘Save.’
Challenge: Emailing passwords negates protection—80% of breaches involve compromised credentials. HelpRange embeds security without this flaw.

How to Share PDF Documents Securely and Track Usage

HelpRange uses AES-256 encryption—military-grade—and real-time tracking to secure PDFs. Unlike email’s blind spots, it reveals who views your file, when, and where. A law firm tracked a contract leak within hours using HelpRange, ensuring compliance. Start a free trial today for unmatched control.

Upload Your PDF to HelpRange

Upload to HelpRange, get a secure link, and share via email or hyperlink. Fix errors? Replace the file with the same name—no new links needed. This beats email’s chaotic resends, streamlining updates effortlessly.

Passcode Protect the PDF Document

Add a passcode post-upload—default or custom—and set expiration dates for sensitive docs like financials. Adjust anytime via HelpRange’s dashboard, offering flexibility email lacks. A financial firm used this to secure quarterly reports, expiring access post-review.

PDF Document Access & Security

HelpRange’s security suite includes:

• Download/Print Control: Toggle on/off.
• Expiration: Auto-expire links.
• IP Lock: Restrict access (VPNs may bypass).
• One-Viewer: Limit simultaneous views.
• Watermarks: Dynamic IDs deter leaks.
• Screenshot Protection: Obscures captures.
• Passcode: Extra layer of security.

Upload, share, and monitor—beyond email’s reach. A marketing team secured IP with watermarks, thwarting plagiarism.

Revoke Access & Disable Downloads

Suspect trouble? Disable downloads or revoke access instantly from HelpRange’s dashboard—a feature email lacks. This “panic button” ensures control, protecting data in real-time, unlike static attachments.

PDF Document Analytics

HelpRange provides:

• Average time per page.
• Daily engagement score.
• Views per day.
• Average pages viewed daily.
• Total time spent daily.

Heat maps pinpoint focus—like pricing—boosting engagement. A marketing team refined brochures, lifting conversions by 25% using these insights.

Tracking Your PDF Document

Email hides usage; HelpRange tracks IP, browser, time on page, and more via custom links. 70% of businesses value this for compliance and sales. A law firm ensured contract transparency, spotting misuse fast. Watch HelpRange in action:

HelpRange vs. Alternatives

Compare the options:

HelpRange blends security and analytics, outshining Adobe’s static tools and email’s insecurity.

FAQs

Is HelpRange data secure? Yes, with AES-256 encryption, it’s military-grade.

How easy is setup? Upload, set controls, share—no coding needed.

Can screenshots bypass it? Protection obscures captures, though mobile devices may still work.